How to use QuothGM›Assistant GMs & the World Archivist

Pro Feature

Assistant GMs and the World Archivist

Two roles you can grant a trusted player, per campaign: a Assistant GM who helps run or plan your game, or an archivist who keeps your World Codex current. What each can do, how to grant it, and how to take it back.

Both roles are granted the same way — from a campaign’s Party Members section — and both require a Pro account. Instructions below.

Assistant GMThis campaignRequires a Pro account

A co-GM for one campaign

They can plan and run sessions, push to players, see your GM secrets, and edit the codex — but cannot create or delete worlds, campaigns, or adventures, and cannot touch billing or grant roles.

Can

Plan and run sessions
Push to players
See your GM secrets
Edit the world codex

Cannot

Create or delete worlds, campaigns, or adventures
Touch billing
Grant roles

Grant Assistant GM

1.
Open the campaign you want help running.
2.
Go to the campaign’s Edit page.
3.
Find the Party Members section.
4.
The person must already be a player in that campaign. If they are not, add them first by email under “Add a player by email.”
5.
On that person’s row, click Access.
6.
Choose Assistant GM.
7.
Confirm. An “Assistant GM” badge appears on their row.

The Access panel listing Player, World Archivist, and Assistant GM roles for a party member. — The Access panel — pick Assistant GM for that player’s row.

II.

What the Assistant GM sees

On their own landing page, the campaign shows an Assistant GM badge and a way into the GM view for it.
Inside that campaign they have full GM tools; your other worlds and campaigns stay invisible to them.

Player landing page showing the campaign card with an Assistant GM badge and an Open GM View link. — Their landing page — the Assistant GM badge and Open GM View.

Assistant GM inside the campaign with full GM tools: scene library, sessions, story, and map. — Inside the campaign — full GM tools under the Assistant GM banner.

III.

Revoke Assistant GM

1.
Return to the campaign’s Edit page, Party Members.
2.
Click Access on their row.
3.
Set them back to Player, or click to remove the role.
4.
Confirm. They revert to a plain player. Anything already pushed to players stays; nothing they built is deleted.

Access

PlayerThis campaign

World ArchivistWhole world

Assistant GMThis campaign

Set the row back to Player to remove the role.

Notes

If your account drops below Pro, all Assistant GM powers pause automatically and return if you upgrade again.
A person can be a plain player in one campaign and an Assistant GM in another.

The World Archivist

World ArchivistWhole worldRequires a Pro account

A trusted player who keeps your codex current

They can create new codex entries and edit entries that have been shared with them. They cannot see your GM secrets, cannot control who sees anything, and cannot delete entries. They work entirely inside player view — they never enter your GM screens.

The role reaches every campaign in that world, not just the one you grant it from.

Can

Create new codex entries
Edit entries shared with them

Cannot

See your GM secrets
Control who sees anything
Delete entries or enter GM screens

IV.

Grant World Archivist

1.
Open a campaign in the world whose codex you want help with.
2.
Go to the campaign’s Edit page.
3.
Find the Party Members section.
4.
The person must already be a player in that campaign. If not, add them first by email under “Add a player by email.”
5.
On that person’s row, click Access.
6.
Choose World Archivist. Note the “Whole world” tag and the caution line: this reaches every campaign in that world, not just this one.
7.
Confirm. A “World Archivist” badge appears on their row.

Access

PlayerThis campaign

World ArchivistWhole world

Can add and edit codex entries across this world. Never sees your GM secrets. Never controls what players see.

Applies to every campaign in this world.

Assistant GMThis campaign

The World Archivist option, with its Whole world tag and caution line.

What the Archivist sees

All of it in player view — they never enter a GM screen.

On their campaign pages, an archivist bar with an option to add and edit entries.
New entries they create are born shared to that campaign — visible to you and to that campaign’s players immediately.
They can edit any entry that has been shared with them.
They never see a GM view, GM secrets, sharing controls, or a delete option.

World Codex in player view with the World Archivist bar and a New Entry button. — The archivist bar sits above the codex — add and edit entries, all in player view.

New Codex Entry dialog with a Type dropdown and Name field, and a Create and Edit button. — Creating a new entry — it’s born shared to the campaign.

VI.

How their entries reach more players

1.
An archivist’s new entry starts visible to you and the granted campaign.
2.
To share it more widely — to other campaigns or the whole world — you share it yourself, the normal way. The archivist cannot change who sees what.

VII.

Revoke World Archivist

1.
Return to the campaign’s Edit page, Party Members.
2.
Click Access on their row.
3.
Set them back to Player.
4.
Confirm. They revert to a plain player; entries they created remain in the world.

Notes

If your account drops below Pro, archivist powers pause automatically and return if you upgrade again.
Because the role is world-wide, granting it in one campaign lets that person edit shared entries and add entries across the whole world. If they are already an archivist for the world via another campaign, the Access control shows that instead of granting again.